Application for Operation Round-Up Grant Funding

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Before You Start, Please Review

PURPOSE

Funds for Operation Round-Up™ are voluntarily donated by FreeState Electric Cooperative member-owners. Grants will be used in the local area served by the Cooperative for charitable purposes and will be primarily project specific.

 

ELIGIBILITY

Grants can only be made to 501(c) (3) that is classified as a public charity. Municipalities can also be eligible and must supply charter documents or proof of incorporation.

Of those, grants will generally be made to civic or community-based organization projects that demonstrate a commitment to enhance the quality of life in the region.

 

Projects should fit in one or more of these categories:

  • Service of Others
  • Provide Basic Needs
  • Community Empowerment or Improvement
  • Education or Youth Programming
  • Helping Others

REQUIREMENTS/CHECKLIST 

Applications not providing all these items will not be considered. This list is provided so you can gather the correct documentation in advance. Upload boxes are located further along in the application.  


YOU MUST PROVIDE THE FOLLOWING:

  • Copy of 501(c) (3) or non-profit status letter (letter of determination from the IRS). OR SEE BELOW.If you are a municipality, charter documents or proof of incorporation.
  • Most recent filing of the IRS 990 form or postcard.
  • Kansas SOS Business ID Number
  • FEIN
  • Operational budget for the current or upcoming year.
  • Detailed organizational income statement from the most recent fiscal year.
  • At least 2 bids for project expenses, prices for requested items, or cost breakdown of requested grant.
  • Three (3) references that can be contacted.
  • A formal Memo of Understanding if you are an organization utilizing another organization's status to apply for this funding.
  • Other information such as client statistics, service territory data, demographics, photos, flyers, or brochures that will assist the committee in determining need for your organization and the specific communities you serve.

If an organization does not have its own 501(c)3 designation, it may partner with a qualifying organization. If you have questions about the Memo of Understanding, contact us. 800-794-1989, option “0”. We are happy to help clarify. 


Applications must be submitted on Official FreeState Electric Cooperative Operation Round-Up™ Application digital forms. Paper forms will not be accepted.

 

RESTRICTIONS

Grants will not be given for:

  • Lobbying, political organizations, or highly sensitive/controversial events.
  • Fraternal and labor organizations
  • Fundraising dinners, raffles, and other events.
  • Capital fund campaigns.
  • National fund drives.
  • Advertising.
  • Ongoing operational expenses.

 

Grants will not normally exceed $10,000 for any one group, organization, or charity.


Grant applications will only be accepted from an organization one time in a 12-month period of time.


Other restrictions may apply.


EVALUATION FACTORS

The following factors will be considered in the evaluation of funding requests:

  • Potential benefit to area residents and the entire community.
  • Level of community support for the program or project.
  • Administrative capability of the organization to deliver quality service or program.
  • Results that are predictable, reportable, and can be evaluated.


Eligibility Verification



If you answered "no" or "I don't know" to any of these questions, please gather the needed documentation prior to completing the form.

If you answered "yes" to all three questions, please proceed to the next page.

If you answered "no" or "I don't know" to any of these questions, please gather the needed documentation prior to completing the form. 

Why are these items needed to proceed? The FreeState Community Foundation is audited each year and must provide this information to our auditors.

By gathering the correct documentation up front, we can be as efficient as possible. 
Organization Contact Information
You must provide an address where your organization receives mail. Please provide a working email that is monitored and phone number where someone can be contacted. Failure to provide accurate information could mean your organization may not be considered. 




name@domain.com




References
Please provide the name, title, and contact information for three references.



Upload Documentation
Please note that these items are required. 







At least two (2) bids for project expenses, prices for requested items, or cost breakdown of requested grant. 



Other information such as client statistics, demographics, service territory data, photos, flyers, reports or brochures that will assist the committee in determining need for your organization and the specific communities you serve. 

Additional Uploads






Funding Request


About Your Organization 
Please provide us with a brief overview of your organization. You should not exceed 300 words. 


Project Details 
In this section, tell us more about your organization and how you meet the community needs. 

This is information about the project you would like the funding for. Be as specific as possible and please provide information that is relevant to the committee making the decision. If you provide direct assistance, please provide a general idea of the demographics and statistics about that assistance. If a project is targeted to a specific group of people, please provide that information. The more details, the better. If you have already uploaded information, please note that in the box provided. 




Fundraising
Please answer as thoroughly as possible and keep your responses to 200 words or less.






Signature and Submit


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