Heat Pump Contractor Notification Form

Contractors are eligible for $300 contract incentive for installing new GSHP and new ASHP.  Mini-split systems are eligible for the contractor incentive if the system supplies 100% of heating to a residence.  The notification form must be completed before the contractor and member rebate is paid. Must include ACCA approved Manual J and AHRI Certificate. 

**Applications received for Ground-Source or Air-Source Heat Pumps within 10 years that are replacing an existing (same) Heat Pump are subject to approval by Linn County REC.  Linn County REC will look at original install date, deemed savings, prior rebate amount and manufacturer warranty to determine if a rebate will be offered.


This form is for new installs only and not for replacement units.  For questions, call 319-377-1587 and ask to talk to Member Services or email rebates@linncountyrec.com.

Approved Heat Pump Trade Ally Contractor 





Member Information (Service/Equipment Location)


Remove dashes and spaces (12-34-567 89) to 123456789









New Construction (Builder Information)








Rebate Check Mailing Address












General Information 






Heat Pump Type and Number of Units

Replacement units need to be submitted on the regular Heat Pump Rebate form and not the Contractor Notification.





Estimated years of old system is acceptable. For new construction, enter 0.

Ground-Source Heat Pump (Unit 1)






Use tons, not BTUs






Ground-Source Heat Pump (Unit 2)






Use tons, not BTUs






Air-Source Heat Pump (Unit 1)







Use tons, not BTUs










Enter Number of Head Units per Outdoor Unit.
Air-Source Heat Pump (Unit 2)







Use tons, not BTUs










Enter Number of Head Units per Outdoor Unit.
ACCA Manual J Calculation 

In BTUs

In BTUs

In BTUs

In BTUs

In BTUs

In BTUs


Geothermal Assisted Storage Unit/Energy Recovery                                                        $150/Unit
Eligible on new installations only
 Rebate Amount and Installed Cost  
If self-installed, labor cannot be applied to installed cost.




New GSHP Installs Only

Attach AHRI Certificate and Manual J Load Calculation Here

Page 3

Heat Pump Trade Ally Contractor Authorization 
General Terms and Conditions
Account holder hereby certifies that
(1) The account holder is solely responsible for the accuracy of the application information;
(2) All rules of Linn County REC’s energy efficiency program have been followed;
(3) Linn County REC will not be liable for any work performed or guarantee energy/cost savings;
(4) Account is in good standing. 
(5) Any equipment installed must be new.
(6) The  Linn County REC  reserves  the  right  to  extend, modify  (including  incentive  levels)  or  terminate  this  Program  at  any  time without prior or further notice. The Member is responsible for checking with the Utility to determine whether the program has been changed or is still in effect.
(7) Linn County REC reserves the right to inspect equipment and verify sales transactions.
(8) Rebates shall be pro-rated based on the percent of power supplied by Linn County REC if the member has Alternative Energy Production, LCREC may hold rebate up to 12-months for verification. 
(9) Applications and required documents must be submitted within three (3) months of the install/purchase date (based on member's invoice or receipt date) and are subject to 2025 rebate eligibility if received after December 31, 2024. 

By this, you are agreeing to all terms of this rebate application.